Prism Foundation Privacy Policy

This Privacy Policy (the “Privacy Policy”) describes the information that Prism Foundation and our affiliates (“Prism Foundation,” “we,” “us”) collect through our website located at www.theprismfoundation.org (the “Site”) and how we use that information. A list of our affiliates can be found below. Please note that the Privacy Policy applies solely to our online information-gathering and dissemination practices in connection with the Site, and does not apply to any of our practices conducted offline. If you have any questions or comments about the Privacy Policy or our privacy practices, please contact us at info@theprismfoundation.org.

Please read the Privacy Policy before you visit the Site and/or provide information on the Site. Your use of the Site signifies that you agree with all the terms of the Privacy Policy, so please do not use the Site if you disagree with any part of this Policy. Where you provide information about others (e.g., for colleagues) you must ensure that you are entitled to provide this information to us.

The Internet and the benefits it offers are evolving rapidly, as are the ways in which people use the Internet and the laws surrounding such use. Prism Foundation therefore reserves the right to update and revise the Privacy Policy at any time. You can determine if the Privacy Policy has been revised since your last visit by referring to the "Last Updated" legend at the top of this page. Your use of our Site following such revision constitutes your acceptance of the terms of the Privacy Policy as amended or revised by us, and you should therefore review the Privacy Policy regularly to ensure that you are aware of its terms. Prism Foundation will not sell or otherwise disclose private information to non-affiliates. Please print, save, and retain a copy of the Privacy Policy (and of any revised version) for your records.

The Information That We Collect

Prism Foundation gathers "Personally Identifiable Information" (or "PII"), "Site Usage Data," and "IP Addresses" through the Site. Personally Identifiable Information is information that identifies a person as an individual, such as your name, company, and title, postal address, telephone number, or email address. Site Usage Data is aggregated information, demographic information, and any other information that does not reveal a person’s specific identity. An IP Address is the Internet Protocol address of the computer that you are using.

Personally Identifiable Information. You do not have to provide us with your PII to use this Site. However, certain services to which you may subscribe through this Site (e.g., our "blog subscription" email messages, event announcements, and the alumni section) may require you to provide PII. We collect PII from you only when you voluntarily provide it to us.
Site Usage Data. When you visit and interact with the Site, Prism Foundation and third parties with whom Prism Foundation has contracted to provide services to Prism Foundation may collect Site Usage Data (for example, a catalog of the Site pages you visit). Such non-PII may include your MAC address, your computer type, screen resolution, OS version, Internet browser. Site Usage Data may also include demographic data, such as your location. To enhance your Internet experience on the Site, Prism Foundation and our service providers may use ‘cookies’ on the Site. Cookies are data that a web server transfers to an individual’s computer for recordkeeping and other purposes. We use cookies and other technologies to facilitate users’ ongoing access to and use of our Site. If you do not want information collected through the use of cookies, there is a simple procedure in most browsers that allows you to automatically decline cookies, or be given the choice of declining or accepting the transfer to your computer of a particular cookie (or cookies) from a particular web site. If cookies are disabled, however, not all features of the Site may operate as intended. Information about the procedure you are required to follow in order to disable cookies can be found on your Internet browser provider’s web site. We and our service providers may also use various Internet technologies such as 'pixel tags,' '‘action tags,' 'web bugs,' '.gif tags,' 'JavaScript' or similar technologies (together, "Tracking Tools") in connection with Site pages and email messages in certain formats to, among other things, track the actions of Site users and email recipients, to determine the success of marketing campaigns and to compile aggregate statistics about Site usage and response rates. Tracking Tools allow us to count users who have visited certain pages of the Sites, to deliver branded services, and to help determine the effectiveness of promotional or advertising campaigns. When used in email messages in certain formats, Tracking Tools can tell the sender whether and when the email has been opened. Prism Foundation uses these technologies to customize and enhance the Internet experience of individual users. When you revisit the Site, we may recognize you by a Tracking Tool and customize your experience accordingly. For example, once you have completed the registration process, a Tracking Tool or cookie will be used to avoid having you register again.
IP Addresses. When you visit and interact with the Site, Prism Foundation and third parties with whom Prism Foundation has contracted to provide services to Prism Foundation may collect Internet Protocol ("IP") addresses. Your IP address is a number that is automatically assigned to the computer that you are using by your Internet Service Provider. This number is identified and logged automatically whenever you visit the Site, along with the time(s) of your visit(s) and the page(s) that you visited.

How We Use the Information We Collect

Personally Identifiable Information. Prism Foundation may use PII in the following ways:
1. Fulfillment of Requests. We process PII to comply with your requests, respond to your inquiries, and send you newsletters or publications that you request. If you contact us by email through the Site, we may keep a record of your contact information and correspondence, and use it to respond to you. We will further use PII to fulfill any other purposes for which it was provided, and as disclosed at the time the data are collected.
2. Administrative Communications. We may send you important administrative or transactional information regarding the Site. Because this information may be important to you, you may not “opt out” of receiving these communications.
3. Services. In addition to the purposes mentioned above, we may use PII for the purposes of providing legal and related services, including the provision of seminars and other events (“Services”).
Site Usage Data. Because Site Usage Data does not personally identify you, we may use such information for any purpose. In addition, we reserve the right to share such Site Usage Data, which does not personally identify you, with third parties, for any purpose. As an example, we may use aggregated Site Usage Data to help us improve our Site and the services that we provide through our Site. Please note that to the extent any Site Usage Data is linked with PII, such linked information will be treated as PII as long as it is linked.

How Is Personally Identifiable Information Disclosed?

Disclosures to Affiliates. As mentioned above, we may share PII provided to us with our affiliates, consistent with our goal of providing the highest level of global service. Subject to local requirements, this information may be used to provide Services offered by our other legal entities and for all the purposes outlined in this policy. Prism Foundation remains responsible for jointly used PII.
Emails to Friends. Subject to local requirements, we may provide functionality to permit you to send messages regarding Site-related content to a friend through the Site. If you wish to use this feature, you may be required to provide us with, and we may use, your friend’s email address so that we can facilitate your sending of such message to your friend. Please note that any PII you provide in connection with sending messages regarding Site‑related content to a friend through the Site, such as your name and your email address, will, of course, be disclosed to your friend.
Third-Party Service Providers. We may provide PII about you to our contractors, agents, and designees to the extent necessary to enable them to perform certain Site‑related services (e.g., providing web hosting, improving Site‑related services and features, or providing maintenance services) on our behalf.
Business Transfers. Prism Foundation may transfer any and all PII to third parties (whether affiliated or unaffiliated with Prism Foundation), in the event of a sale or transfer of assets or other disposition of all or any portion of our business.
Law Enforcement; Compliance. We also may use and/or disclose PII to any third party if we believe that we are required to do so for any or all of the following reasons: (i) by law; (ii) to comply with legal process or respond to requests from governmental or public authorities; (iii) to prevent, investigate, detect, or prosecute criminal offenses or attacks on the technical integrity of the Site or our network; (iv) to enforce our Terms and Conditions Agreement; and/or (v) to protect the rights, privacy, property, business, or safety of GAPA Foundation and its affiliates, their partners and employees, the users of the Site, or the public.

By using the Site, you acknowledge and consent to the fact that PII provided by you or collected by us through your use of the Site may be stored and processed by us in the United States, which may provide a different level of data protection than that provided by your country of residence. You also acknowledge and consent to the fact that we may, at our discretion, store and process such data in other countries and will endeavor to protect the PII under our control wherever it is processed or stored.

Information Collected by Third Parties

Third-Party Sites. The Site may contain links to third‑party web sites. These linked sites are not under Prism Foundation’s control and we are not responsible for the privacy practices or the contents of any such linked site, or any link contained in any linked site. We provide such links only as a convenience, and the inclusion of a link on the Site does not imply endorsement of the linked site by Prism Foundation. If you provide any PII through any such third-party web site, your transaction will occur on such third‑party’s web site (not the Site) and the PII you provide will be collected by, and controlled by, the privacy policy of, that third party. We recommend that you familiarize yourself with the privacy policies and practices of any such third parties. PLEASE NOTE THAT THE PRIVACY POLICY DOES NOT ADDRESS THE PRIVACY OR INFORMATION PRACTICES OF ANY THIRD PARTIES.

Your Choices

Opting Out. We may from time to time send you emails and mailings relating to Prism Foundation news or events that we think may be of interest to you. If you would prefer not to receive marketing mailings from us, you may unsubscribe from these marketing mailings by following the unsubscribe instructions in any such message or by contacting us by email at marketing@theprismfoundation.org.
Reviewing, Changing, or Suppressing PII. To the extent permitted by the laws of your country, you may request to review, correct, update, suppress, or otherwise modify any PII that you have previously provided through the Site, or object to the use of such PII by GAPA Foundation. You may exercise these rights by logging on to your subscriptions account on our Site or by contacting us at marketing@theprismfoundation.org. Additionally, you may also oppose the processing or transferring of personal data to the extent the laws of your country require if you have a legitimate reason to do so.

For your protection, we will only implement requests with respect to the PII associated with the particular email address that you use to send us your request, and we may need to verify your identity before implementing your request. We will endeavor to comply with your request as soon as reasonably practicable.

Please note that we may need to retain certain information for recordkeeping purposes, and there may also be residual information that will remain within our databases and other records, which will not be removed therefrom. We may, from time to time, re-contact former users of the Site. Finally, we are not responsible for removing information from the databases of third parties (such as service providers) with whom we have shared PII about you.

Security. Prism Foundation seeks to adopt commercially reasonable security measures consistent with legal industry practice to assist in protecting against the loss, misuse, and alteration of PII that is under our control. Unfortunately, no data storage system, or system of transmitting data over the Internet, can be guaranteed to be 100% secure. As a result, we cannot guarantee the security of our servers, the means by which PII is transmitted between your computer and our servers, or any PII provided to us or to any third party through or in connection with the Site. If you believe your connection to our site is no longer secure, please notify us as soon as possible.
Use of the Site by Children. The Site is not directed to children under the age of thirteen (13), and GAPA Foundation does not knowingly collect PII from children. If you are younger than thirteen (13) years old, please do not provide any PII while using the Site.
Retention Period. We will retain PII about you for the period necessary to fulfill the purposes outlined in this Policy unless a longer retention period is required by law and/or regulations.
Jurisdictional Issues. Prism Foundation does not represent or warrant that the Site, or any part thereof, is appropriate or available for use in any particular jurisdiction. Those who choose to access the Site do so on their own initiative and at their own risk, and are responsible for complying with all local laws, rules, and regulations. We may limit the Site’s availability, in whole or in part, to any person, geographic area, or jurisdiction we choose, at any time and in our sole discretion. By using the Site and submitting any PII, you consent to the transfer of PII to other countries, such as the United States, which may provide a different level of data security than that provided in your country of residence.
Contacting Us. If you have any questions regarding the Privacy Policy, please contact us by email at info@theprismfoundation.org. Please note that email communications will not necessarily be secure; accordingly you should not include credit card information or other sensitive information in your email correspondence with us.